Privacy

UCL Volunteering Society (VolSoc), a student society at University College London, runs uclvolunteering.org and the VolSoc app for iOS and Android. This page explains what we collect, why, and what you can do about it

Without signing in

The calendar, the list of places to volunteer and the maps need no account, and we don't record who looks at them. If you log a Zero Food Waste shift, the outlet, the shift leaders' names you type and the counts of food collected go to the society's tracking spreadsheet (Google Sheets)

When you sign in

• Your account: your name, UCL email address and an account ID, from your UCL login through Adam's Campus Toolbox, which runs the sign-in. We never see your password
• The volunteer list: if you sign up, what you put on the form: what you study, how often and when you're free, until when, what you'd like to do and any notes
• Notifications: if you turn them on, a device token so we can send them, and your choices about which ones you get
• Committee members only: the plans, availability and tasks you enter in the committee portal, and a log of changes made there
• A sign-in cookie that keeps you signed in. It's needed for the site to work and isn't used for anything else

We don't use analytics, advertising or tracking of any kind, and we don't collect your location, contacts or photos

How we use it

To run the volunteer list (the committee contacts you when something fits what you told us), to send the notifications you asked for, and to run the committee's planning. We don't sell or share your data, and we don't use it for marketing

Where it's kept

Data is stored with Supabase and the site is hosted by Vercel. Sign-in is provided by Adam's Campus Toolbox and UCL's Microsoft accounts, Zero Food Waste logs are kept in Google Sheets, and notifications are delivered by Apple and Google. These providers process data only to run the service for us

How long we keep it

For as long as you have an account. You can take yourself off the volunteer list from the form at any time, and deleting your account removes everything linked to you straight away

Deleting your account

Sign in, open Settings and choose Delete account. This removes your member record, your volunteer sign-up and your notification settings, and signs you out. If you're on the committee, a principal takes you off it first. Settings can also download a copy of everything we hold about you. You can also email us and we'll do either for you

Your rights

Under UK GDPR you can ask to see, correct or delete your data, or object to how we use it. Email us and we'll reply within a month. You can also complain to the Information Commissioner's Office (ico.org.uk)

Children

The service is for UCL students and isn't aimed at children under 13

Contact

UCL Volunteering Society · support@uclvolunteering.org